interested in being a vendor?

please read over our vendor faq's below to learn more about THE SALE 

 

WHAT IS THE SALE?

The Sale is a semi-annual 1 day shopping event that provides the sale experience that warehouse sales do for corporate chain stores, but for locally owned Panhandle businesses. It's good for vendors because it turns over old inventory and exposes them to hundreds of new customers. It's good for customers because they find all of their favorite stores in one spot, all with discounted merchandise. 


Why should my business participate in the sale?

How many racks of clothing do you have in your store that you just can't seem to move? Have you ever had 400-700 people in your store in one hour to shop those racks? This one of a kind event is going to give you the opportunity to move out old inventory, while gaining exposure to customers that may not even know about your business.When we surveyed our previous vendors, 100% off them found The Sale to be a successful day for their business. If you need to know more, let us put you in touch with other retailers who have participated in the past. 

Secondly, The Sale is a fundraiser for a local charity. We will benefit Colorful Closets this Sale! While you are getting old inventory off of your hands you're also raising money for a local non profit doing great things in our community. 


What vendors can participate in the sale? 

We take time to curate an amazing selection for our customers, and ensure that this one of a kind shopping experience is bringing them the best of the best locally owned businesses. We love to support, local, independent boutiques with brick and mortar store fronts.

Our vendor admission process takes into account the selection of goods we want at The Sale - for all ages, genders, and tastes. However, at this time, we are only open to brick and mortar locations. If you are an online store looking to be a vendor at The Sale, please fill out our contact form expressing your interest in The Sale. If we ever expand The Sale and open to online boutiques, we will get in touch with you! 


What are the requirements to be a vendor at THE Sale? 

All vendors have to be local to the Texas Panhandle. 
All vendors have to have a brick and mortar location.
New Vendors : previous participants will be given first opportunity to reserve booth space before new vendors will be considered. 
 


HOW MUCH IS THE BOOTH FEE?

Our booth fees are as low as they can be, so that The Sale can be a profitable experience for all participating retailers.

Booth Rental Fees:
1 10x12 booth - $140
1 10x12 booth Premium- $160 *

If you would like two general booths, we will do a special price for $250 and two premium booths for $300.

* Note - we have a 4 selection of premium booths. These will be the first thing customers see and down the center of the basketball court.


HOW DO I REGISTER?

Previous Vendors to The Sale:

1. Complete Online Retailer Application + Agreement.
2. Pay Invoice to (additional fees apply, 3%)

  • Application will NOT be accepted without payment in full. We will move on to the next in line for your spot.

3. When your application is received, you will receive a confirmation by email.

New Vendors interested in participating must be approved prior to sending in an application. 

1. Complete our New Vendor Application
2. You will receive approval via email after filling out the New Vendor Application. 
4. Complete Online Retailer Application + Agreement.
5. Pay Invoice to (additional fees apply)

  • Application will NOT be accepted without payment in full. We will move on to the next in line for your spot.

6. When your application is received, you will receive a confirmation by email.


WHO PAYS FOR THE VENUE RENTAL?

We do (The Sale).


WHO PAYS FOR THE ADVERTISING?

We do (The Sale).


A portion of the door fees are donated to Colorful Closet. Colorful Closet’s mission is to collect, organize and distribute clothing for children and adolescents throughout the Amarillo area. We aim to meet the needs for those in our community, while also ministering to them by spreading the love of Jesus Christ.

Additionally, The entirety of Raffle ticket sales go to Colorful Closet!

A portion of the door fees and vendor registration will pay for venue rental (increased this time due to location), advertising/marketing, security (police), insurance, website, permits, printing, marketing, etc.

WHY IS THERE A DOOR FEE FOR THE CUSTOMERS?


Y’all! It is at AMARILLO NETPLEX this time. We can’t be more excited about this because of the location within the city and parking will be awesome. 3723 SW 58th Ave, Amarillo, TX 79110!

WHERE IS THE EVENT HELD?


Social Media: through our website, Instagram, Facebook, Facebook event listing, and email blasts to our growing email list.

Press Release: sent to TV/radio stations and social media event listings. 

Posters: event posters and 100 flyers will be distributed to participating stores that opt in for the posters. 

In addition, we rely heavily on the vendors to contact their loyal customers. We will provide an emailer and artwork for you to use when marketing to your shoppers prior to the event. You can find all of the files under the Vendor Resources section on our website. 

HOW DO YOU PUBLICIZE THE SALE?


1. Tell your loyal customers! We will provide resources for you to use to share all of the informational the sale. Email it out to your client list, post the flyers in your dressing rooms and at your door, and give the flyers to surrounding businesses around you to post. 

2. Post the event information on your website, Instagram, twitter, or any method of advertising you use. 

3. Visit our Facebook event listing (find the link under Vendor Resources) and invite your clients! Viral marketing is the key to getting more attendees to The Sale - and if every participating Vendor invites 100 people to The Sale, we're sure to have an incredible outcome for all of us!

WHAT SHOULD VENDORS DO TO PROMOTE THE EVENT?


Store owner, employees or friends - totally up to you! 

WHO WORKS THE STORE'S BOOTH?


Due to low booth rental prices we are providing the rental space. You may also bring your own tables, chairs, etc. Vendors are responsible for providing their own rolling racks, if needed. 

WHAT IS PROVIDED WITH THE BOOTH RENTAL? 


We do not use a pipe/drape system. Prior to vendor setup, booth spaces will be taped off on the floor. Vendors use tables/rolling racks around the perimeter of their space to create a “booth”. 

HOW WILL THE BOOTHS BE SEPARATED?


Each booth handles it’s own sales, cash, etc.

WHERE DO CUSTOMERS PAY?


Yes, the building has free wireless internet, but the service is not “guaranteed."

IS INTERNET SERVICE AVAILABLE IN THE EVENT LOCATION? WHAT ABOUT ELECTRICITY?


We suggest that you allow customers to pay with cash and cards. 

DO CUSTOMERS PAY WITH CASH OR CREDIT CARDS?


Your discount plan is entirely up to you, but shoppers are expecting bargains! Vendors use a variety of discount systems. Some use a blanket discount percentage (ie: all items 50% off orig. tkt price) or price by group (all tops $10). Others use the “dot system” (red dot= 25 % off, green dot=40% off, etc.).

 

WHAT DISCOUNT AMOUNT IS EXPECTED?


Set up is the day of The Sale (Saturday) from 5:00AM - 9:00AM. After you unload your merchandise/fixtures into your space, please move your car so that other vendors have access to the side and front door as well. Most stores take about 2-3 hours to complete set-up (if they come prepared, with merchandise marked and organized).

 

WHAT IS THE SETUP PROCEDURE?


Take down will be at the end of the sale on Saturday —and this goes very quickly! Please leave your booth space as empty as you found it. There will be trash barrels on site for you to throw anything away.  

WHAT ABOUT TAKE DOWN?


Some vendors in the past have discussed creating a small changing area within their booth (using folding screens, drapes, shower curtains, pipe/drape, etc.). If you plan to create a dressing room, make sure there is enough booth space to accommodate your dressing room. Your dressing room and merchandise cannot exceed further than the allotted, taped off area of your booth. You can purchase additional booth space if necessary.

IS THERE A DRESSING ROOM?


A good rule of thumb is 3-4 rolling racks (or 2-3 tables) fill one space. 

HOW MUCH BOOTH SPACE DO I NEED? 


If you would like to share a booth, both parties must be listed as vendors on the app/contract and both must sign the app/contract. No “subletting” is allowed.

CAN I SHARE MY SPACE WITH ANOTHER VENDOR? 


Remember that this is a warehouse sale--so your space does not have to look perfect. Just make it inviting and easy to shop. make sure you have room for good traffic circulation, room on the racks for people to flip thru, organized by size/style, quick & friendly check out help. Most vendors do not do additional decorating to their booths. 

HOW SHOULD I DECORATE MY BOOTH?


Yes, you will definitely want to bring signage to identify your booth. 

CAN I BRING SIGNAGE?


Yes. On Saturday, there will be a coffee/snack bar that will be open 30 min. before the “doors open” to the shoppers. They offer coffee, water, and snacks.

 

WILL FOOD/BEVERAGES BE AVAILABLE IN THE WAREHOUSE?


  • The deadline to receive your application to have your business name printed on the flyers and the posters is September 1, 2019.

    • Any applications received after September 1st will not have their name printed on the marketing, but will be listed on our website and on all social media channels.

  • The deadline to receive your application to be a vendor at The Sale is September 21. We cannot accept any vendor applications after September 21st.

ARE THERE ANY DEADLINES I NEED TO BE AWARE OF?